Hello! Does anyone have any language they can share for “open rooms” for media and/or photography at events? Thank you in advance!
Liked by Dan Hinmon, MCSMN Director, Kathy Winter
Here is what CU uses… http://www.ucdenver.edu/about/departments/FacilitiesManagement/Services/Pages/PhotoFilmVideo.aspx
Filming at CU Denver, the CU Anschutz Medical Campus and CU South Denver is overseen by the Film Advisory Committee. Review these guidelines to learn more about the film permitting process and to ensure you are in compliance with the university filming procedures.
Please note, the use of univeristy grounds, buildings and subjects for non-university photo, film and recording purposes are evaluated on a case-by-case basis, and require additional levels of approval and permitting.
For convenience, the word "filming" as used in these guidelines incldues videotape, audio recordings, still photography and digital imaging.
Filming on the Auraria Campus requires the approval of the Auraria Higher Education Center. More information is availalbe here.
News Media Filming
Filming by conventional news media outlets does not require a permit, however filming must be pre-approved through University Communications Media Relations and campus police/building security. Failure to do so may result iin work stoppage and/or removal from facilities.
Non Media Filming
All internally and externally sourced filming must be sponsored by a university employee/student and must be permitted in advance of filming. This includes filming intended for marketing and advertising of university-related elements (including schools, colleges, departments, and units); student filming projects; and filming for external entitites or commercial purposes.
Film permit requests are submitted via the Virtual EMS system located here. Film permits are approved by the Film Advisory Committee and granted by Facilities Management. A step-by-step guide to making a request in the Virtual EMS can be found here.
For more information or if you have questions regarding the film permit process, please contact Facilities Management Dispatch at (303) 724-1777.
Permit requests can take up to 7 business days for approval.
All images, video and recordings must comply with state and federal regulations, including the Family Education Rights and Privacy Act (FERPA) and the Health Insurance Portability and Accountability Act (HIPAA).
Requests for Filming Using Unmanned Aircraft Systems (UAS or Drone)
In accordance with Federal Aviation Administration (FAA) regulations, and to ensure public safety and maintain a reasonable expectation of privacy for the entire campus community, the University of Colorado Denver | Anschutz Medical Campus, and the CU South location currently has a policy that prohibits unapproved drone flights over properties owned, operated, and controlled by the campus. If you desire to use a drone for any filming project or other commercial use, please see the Corporate UAS Use Approval Checklist – UPDATE – EOB 2016 09-06.pdf
Responsibilitites of the Film Permit Sponsor
All filming that takes place at CU Denver, CU Anschutz, and CU South Denver requires a film permit and a university sponsor. Sponsors include employees of the university and students (in the case of student filming projects).
The university sponsor must submit a film permit request in the Virtual EMS system at least 7 business days prior to filming. The sponsor will be responsible for ensuring all permit requirements are met and must escort film personnel when on campus. Please keep a copy of the permit on site when filming.
More information on the process can be found by clicking here.
Liked by Dan Hinmon, MCSMN Director