Discussions

Online consent forms to use someone's photo on social

Posted by Leslie Byrne @lesliebyrne123, Mon, Feb 18 10:01am

Hi everyone! Do any of you use an online consent form for patients and visitors to sign using their finger on your phone? I find it difficult to carry around paper consent forms to events. If so, what do you use? How to relay the form and signature to store and where do you store it?How did you get it through compliance? Thanks!

I'm eager to read the responses to this post!

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@chrisboyer @apafford @gmatthews @jesslewis422 @jkennedy93 @moniquet @sasanof Anyone know of a digital method for social consent?

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Unfortunately, this is not something that our administration has allowed us to do yet, likely for HIPAA concerns. We have department iPads, but we still have to use paper consent forms. However, we just recently got permission to scan them using TriHealth scanners in order to store them on a secure drive, rather than in file cabinets.

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Bumping this to see if any of our newer members use a digital or online consent form. We're hoping to make the case to legal/compliance and would love examples of other hospital systems currently using digital consent!

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We're still paper. Any recommendation on how long to store the consent forms?

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We use paper as well. However, I'd love to follow this post to learn more!

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We have an online form for story submission that we also can use for photo submission. https://sharing.mayoclinic.org/share-your-story/ It is essentially the same form we have in paper.

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We were told by our university general counsel that we could not use a digital consent form. We wanted to use an app but were told it would be vulnerable to being hacked. Would be interested in hearing from anyone who has made a case to counsel and gotten the OK to go digital. As an academic medical center, our photos are of students and faculty/staff, not patients, though we still have to be HIPAA-compliant.

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I cant see the problem if the data is stored locally on the phone where the app is located.

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@staciem

We were told by our university general counsel that we could not use a digital consent form. We wanted to use an app but were told it would be vulnerable to being hacked. Would be interested in hearing from anyone who has made a case to counsel and gotten the OK to go digital. As an academic medical center, our photos are of students and faculty/staff, not patients, though we still have to be HIPAA-compliant.

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Does your legal department use DocuSign for contracts? Do you use online banking? "Vulnerable to being hacked" seems like an excuse rather than a reason. The answer would be better security, not a blanket denial.

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